Privacy Policy

1. Controller

The controller responsible for the processing carried out by us as described in this privacy policy is:

Email: privacy@maplewood-mysteries.com

2. Website Hosting

This website is hosted on a server using infrastructure provided by Manitu GmbH in Germany.

When you access the website, your IP address and other technical connection data are processed temporarily to establish the connection and deliver the requested content.

Routine website requests are not stored in access logs.

The server maintains technical error logs to identify operational problems and support website security. These records may contain IP addresses and technical information related to the respective error.

Processing is based on Article 6(1)(f) GDPR. Our legitimate interest is the secure and reliable operation of the website.

The website does not load content directly from social media platforms.

3. Email Communication and Reader Programs

When you contact us by email, we process the information you provide, such as your name, email address, message and any additional information relevant to your request.

This includes general inquiries, correspondence about books, participation in reader programs and applications for Advance Reader Copies (ARCs).

The information is used to respond to inquiries, manage the relevant correspondence and organize the requested participation.

An ARC is an advance copy of a book. Participation does not require the recipient to publish a review.

Depending on the circumstances, processing is based on Article 6(1)(b) GDPR where communication concerns an agreement or steps requested before entering into an agreement, or Article 6(1)(f) GDPR where processing is necessary to manage voluntary inquiries, applications and reader relationships.

Our legitimate interests include responding to correspondence and organizing reader participation.

Providing this information is voluntary. However, sufficient contact information is necessary to respond to your request or arrange participation.

Correspondence and related information are retained for as long as necessary to handle the matter and any continuing participation or communication. Information is subsequently deleted unless statutory retention obligations or other applicable legal grounds require further retention.

Email services are provided through Manitu.

4. Social Media Profiles

We maintain profiles on external platforms, including Facebook, Instagram and Pinterest.

When you interact with these profiles, for example by sending messages, commenting or responding to posts, we may process your publicly visible profile information and the content of your interaction to communicate with you and manage our presence on the respective platform.

Processing by us is based on Article 6(1)(f) GDPR. Our legitimate interest is communication with readers and other interested persons.

Facebook and Instagram messages may be accessed and managed through Meta Business Suite. The related information is processed within Meta's platform services.

Meta Platforms Ireland Limited is responsible for its own processing under its privacy policy. Certain processing associated with Facebook Page Insights may be subject to joint controllership under Meta's Page Insights Controller Addendum.

Further information:

• Meta Privacy Policy: https://www.facebook.com/privacy/policy/
• Page Insights Controller Addendum: https://www.facebook.com/legal/terms/page_controller_addendum
• Pinterest Privacy Policy: https://policy.pinterest.com/en/privacy-policy

Information and interactions on social media platforms are retained in accordance with the applicable platform functions, the purpose of the communication and any relevant legal retention requirements.

Social media platforms may process information outside the European Economic Area. Details about international transfers and applicable safeguards are provided in the respective platform privacy policies.

5. External Links

This website contains links to external websites, including book retailers and social media platforms.

Following an external link opens the destination website, where the respective provider processes data according to its own privacy policy.

Merely visiting our website does not establish a connection to these platforms through embedded social media content.

6. Recipients of Personal Data

Personal data may be processed by service providers necessary for website hosting and email communication, particularly Manitu, and by the respective platform providers when you communicate with us through their services.

Data is disclosed to other recipients only where necessary for the relevant purpose or required by law.

7. Your Rights

Under the GDPR, you have the right to request access to your personal data and, subject to the applicable legal requirements:

• Rectification of inaccurate data.
• Erasure of personal data.
• Restriction of processing.
• Data portability.
• Objection to processing based on legitimate interests.

You may object to processing based on Article 6(1)(f) GDPR on grounds relating to your particular situation.

To exercise your rights, contact privacy@maplewood-mysteries.com.

You also have the right to lodge a complaint with a competent data protection supervisory authority.

The supervisory authority responsible for our location is:

8. Automated Decision-Making

We do not use automated decision-making, including profiling within the meaning of Article 22 GDPR, for the processing described as being carried out by us.